Effective: April 1, 2017
Applicable FAM Policies: 620 - Collection of Receivables
Applicability: GNWT Departments and Public Agencies

INTERPRETATION

A travel advance that has been provided which exceeds the allowable expenses shall be repaid within ten (10) days of travel completion.

Travel advances unaccounted for after ten (10) days may result in an automatic payroll deduction. Any advances not submitted for payroll deduction after ten (10) days must have clearly documented justification. Once payroll action has commenced it will not be cancelled. Deputy Heads are to be copied on payroll recovery requests as it is an advance of public funds and is held in trust by the traveler, not for their personal use.

A second instance of a failure to remit excess funds will result in the traveler becoming ineligible for future advances.

Examples of exceptions:

• Employee unable to complete claim due to medical reasons; or
• Employee on annual leave