Effective: January 27, 2018
Section: Purchasing Cycle
Administrator: Office of the Comptroller General
Applicability: GNWT Departments and Public Agencies

POLICY

All disbursements shall be properly authorized and supported by appropriate documentation. Disbursements are to be verified in a cost-effective and efficient manner while maintaining the required level of internal control.

PURPOSE

Disbursements, which are based on expenses incurred for approved activities or are payments or transfers of money that satisfy a liability are properly authorized and recorded accurately.

SCOPE

This applies to all disbursements.

RESPONSIBILITIES

Deputy Head

Ensure that recording, verification and approval of expenses is in accordance with an appropriation or applicable agreements.

Comptroller General

May approve Interpretation Bulletins associated with this policy.

Financial Management Board

May issue a directive respecting the financial management or financial administration of a Department or Public Agency.

AUTHORITIES and REFERENCES

• Financial Administration Act  (FAA)
  • s. 16 - Comptroller General
  • s. 49 - Refund of money by the Comptroller General
  • s. 50 - Payment of rebate or refund
  • s. 51 - Investments
  • s. 69 - Prohibition: expenditures
  • s. 70 - Prohibition: disbursement
  • s. 71 – Exception: prohibition
  • ss. 91, 92 - Disbursement controls
  • s. 98 - Accountable advances
  • s. 102 - Special purpose fund

INTERPRETATION BULLETINS