Financial Administration Manual

410 - Petty Cash

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Effective: April 1, 2016
Section: Banking & Treasury
Administrator: Office of the Comptroller General
Applicability: GNWT Departments and Public Agencies

POLICY

Petty cash funds essential to the operation of a program may only be approved by the Comptroller General or delegate, or an authorized person for a Public Agency.

PURPOSE

This policy sets out the requirement for all petty cash funds to be centrally controlled to mitigate the risk of misappropriation and loss inherent in having cash on hand.

SCOPE

This policy applies to all petty cash funds, whether for use in a cashier function or for paying for small program expenses.

RESPONSIBILITIES

Deputy Head

Ensure that all petty cash funds have been established utilizing the approved form with proper authorization and that petty cash funds are only maintained when necessary.

Comptroller General

May approve Interpretation Bulletins associated with this policy.

Financial Management Board

May issue a directive respecting the financial management or financial administration of a Public Agency.

AUTHORITIES and REFERENCES

  • Financial Administration Act (FAA)
    • s. 10 – Board directives
    • s. 16 – Comptroller General
    • s. 19 – Delegation
    • s. 94 – Disbursement of Public Money

INTERPRETATION BULLETINS