Effective Date: August 10, 2017
Applicable FAM Policies: 310 - Supplementary Appropriations
Applicability: GNWT Departments

INTERPRETATION

Where an expense has been incurred by a Department that causes an appropriation to be exceeded the Comptroller General may, at the end of a fiscal year, record the amount by which the liability exceeds the appropriation as a deemed appropriation for that fiscal year.

This does not apply where the expense incurred requires that budgets be moved between capital and O&M. Transactions of that nature must be submitted to the Financial Management Board (FMB) for approval, utilizing the template for transfers between Activities.

Deemed appropriations may only be submitted for approval after notification is given from the Office of the Comptroller General (OCG) that the year-end audit is completed. All submission will be coordinated through the OCG and the OCG will determine the date for completed submissions to be received.

Deemed appropriations are specific to a department, activity, and fiscal year.

Should a department be over their total appropriation when the year-end audit is complete, the Deputy Minister responsible for the Department shall submit a report to the Comptroller General providing the reasons why the expenditures could not have been addressed within the limits of the original appropriation.

An information item will be submitted to the FMB detailing all deemed appropriations for a fiscal year. The reasons for the over expenditure and deemed appropriation will also be included in the Public Accounts.