| This is what you see in FIS |
= |
You will see this in SAM |
| GST |
= |
VAT |
| Cheque |
= |
Check |
| GSN |
= |
Customer or Vendor |
| Cheque Request (aka: Cheq Req) |
= |
Accounts Payable Voucher |
| JD |
= |
Journal Voucher or Journal Entry |
| PST |
= |
SUT |
| Invoice |
= |
Voucher |
| Province/Territory |
= |
State |
|
| Effective Date |
= |
The effective date of a row is the row that has an effective date that is the closest to todays date but not into the future. |
| Business Unit |
= |
Business units are logical units that are created to track and report specific business information with no predetermined restrictions or requirements. They can define business units that reflect the business structure of your enterprise. Organizations with multiple Regions and/or Departments within a larger organization, may have multiple business units. |
| DFA |
= |
Director of Finance and Administration |
| OCIO |
= |
Office of the Chief Information Officer |
| Set ID |
= |
SetId is the business rules, configuration, and shared data associated with a business unit. |
| RFQ |
= |
Request for Quote |
| Contract |
= |
PeopleSoft voucher and order contracts enable you to manage recurring voucher payments and purchase order releases over a defined time period. Contracts also allow for the tracking and maintenance of purchasing agreements with vendors for a specific set of goods or services. |
| Item (Purchasing) |
= |
A material, good or service that has been defined in PeopleSoft for the purposes of ordering it from a vendor. |
| Origin |
= |
An origin identifies a specific entry point for online or batch entry of a document, such as a department, division, company, or specific user. An origin also stores validation rules and default information, which provide additional document entry controls. |
| POA |
= |
Purchase Order Acknowledgement |
| Dispatch |
= |
Send a document (PO, Req, RFQ, RTV, Contract) to a vendor via one of the following options: Email, Fax, Print, Phone |
| RTV |
= |
Return to Vendor |
| PO |
= |
Purchase Order |
| Business Unit |
= |
Business units are logical units that are created to track and report specific business information with no predetermined restrictions or requirements. They can define business units that reflect the business structure of your enterprise. Organizations with multiple Regions and/or Departments within a larger organization, may have multiple business units. |
| Swim Lane Process Maps |
= |
A mapping technique that shows the relationships between activities as well as the logical relationships and organizational responsibilities. They are most often used to map processes and their activities that cross departmental boundaries. |
| Security |
= |
PeopleSoft Security allows access for users based on roles and permissions. |
| Input |
= |
An Input is an activity/request/process that will initiate the business process. |
| Process |
= |
A Process is a Business Process, a set of rules or an establish method to complete a task. |
| Output |
= |
An Output is the result of the process |
| Vendor |
= |
A vendor is a person or business that the GNWT conducts business with in order to buy goods and/or services or to conduct grant and contribution activities. |
| Item |
= |
An item is a good or service that has been defined in SAM for ease of repeated use on procurement transactions and reporting. Similar to a catalogue item. |
| Requisition |
= |
A requisition is a document in SAM that allows procurement users to make requests for goods or services. |
| New |
= |
When you first create a bill, as long as it is in a new status you can make changes, also if the status in not changed to any other status it will not process through |
| Ready |
= |
Once moved into the ready status either by the same person or an authorized person the Bill will be picked up by the system and processed so it will Print, and move to the GL and Sub ledger in AR |
