Financial Administration Manual

705 – Procurement

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Effective Date: April 1, 2016

Section: Purchasing Cycle

Administrator: Office of the Comptroller General

Applicability: GNWT Departments and Public Agencies


POLICY

All procurement shall observe the highest standards in matters of efficiency, effectiveness and economy.  Procurement shall be conducted in a manner that encourages qualified suppliers to participate in the process.

PURPOSE

To demonstrate prudence, probity, accessibility and management of public funds and resources in a consistent, fair, open, transparent and accountable manner that provides value to NWT residents in the procurement process.  

SCOPE

This policy applies to all procurement activities with the exception of the activities of the Northwest Territories Hydro Corporation and Northwest Territories Power Corporation.

RESPONSIBILITIES

Deputy Head of a Public Agency

Manage contracts to ensure procurement activities are in accordance with the procurement procedures established by the GNWT; Ensure all procurement transactions are properly justified, authorized, appropriate and recorded; Prepare a report of material procurement violations or significant administrative error, where warranted, for the Comptroller General; Establish a standard Vendor Complaint Process for the Public Agency to address complaints systematically in a rational, fair, reasonable, timely and consistent manner.

Deputy Ministers

Manage contracts to ensure procurement activities are in accordance with the procurement procedures established by the GNWT; Ensure all procurement transactions are properly justified, authorized, appropriate and recorded; Prepare a report of material procurement violations or significant administrative error, where warranted, for the Comptroller General.

Deputy Minister of Finance

Establish a standard Vendor Complaint Process for the GNWT to address complaints systematically in a rational, fair, reasonable, timely and consistent manner; Establish a Procurement Procedures Committee (PPC) to oversee the development of GNWT procurement procedures.

Comptroller General

May approve Interpretation Bulletins associated with this policy.

Financial Management Board

May issue a directive respecting the financial management or financial administration of a Public Agency.

AUTHORITIES AND REFERENCES

INTERPRETATION BULLETINS