705 – Procurement
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Effective Date: April 1, 2016
Section: Purchasing Cycle
Administrator: Office of the Comptroller General
Applicability: GNWT Departments and Public Agencies
POLICY
All procurement shall observe the highest standards in matters of efficiency, effectiveness and economy. Procurement shall be conducted in a manner that encourages qualified suppliers to participate in the process.
PURPOSE
To demonstrate prudence, probity, accessibility and management of public funds and resources in a consistent, fair, open, transparent and accountable manner that provides value to NWT residents in the procurement process.
SCOPE
This policy applies to all procurement activities with the exception of the activities of the Northwest Territories Hydro Corporation and Northwest Territories Power Corporation.
RESPONSIBILITIES
Deputy Head of a Public Agency
Manage contracts to ensure procurement activities are in accordance with the procurement procedures established by the GNWT; Ensure all procurement transactions are properly justified, authorized, appropriate and recorded; Prepare a report of material procurement violations or significant administrative error, where warranted, for the Comptroller General; Establish a standard Vendor Complaint Process for the Public Agency to address complaints systematically in a rational, fair, reasonable, timely and consistent manner.
Deputy Ministers
Manage contracts to ensure procurement activities are in accordance with the procurement procedures established by the GNWT; Ensure all procurement transactions are properly justified, authorized, appropriate and recorded; Prepare a report of material procurement violations or significant administrative error, where warranted, for the Comptroller General.
Deputy Minister of Finance
Establish a standard Vendor Complaint Process for the GNWT to address complaints systematically in a rational, fair, reasonable, timely and consistent manner; Establish a Procurement Procedures Committee (PPC) to oversee the development of GNWT procurement procedures.
Comptroller General
May approve Interpretation Bulletins associated with this policy.
Financial Management Board
May issue a directive respecting the financial management or financial administration of a Public Agency.
AUTHORITIES AND REFERENCES
- Financial Administration Act (FAA)
- s. 10 – Board directives
- s. 19 – Delegation
- s. 91 – Expenditure controls for public agency
- s. 92 – Prohibition: disbursement controls
- s. 95 – Contracts
- s. 96 – Effect of contravention
- s. 97 – Condition in contract
- Government Contract Regulations
- Agreement on Internal Trade
- Government of the Northwest Territories Policies
- 11.26 Negotiated Contracts Policy
- 63.02 Business Incentive Policy
- NWT Manufactured Products Policy (Department of Industry, Tourism and Investment)
- GNWT Procurement Procedures Manual
INTERPRETATION BULLETINS